Hochschulschloss Vöhlinschloss

Data protection statement

This privacy policy applies to the following websites:

https://www.hochschulschloss.de  https://www.hochschulschloss.de/en/

GENERAL

Data protection is our concern and our legal obligation. To adequately protect the security of personal data during transmission, the HNU uses appropriate encryption methods (e.g., SSL/TLS) and secured technical systems, guided by the current state of the art.

 

RESPONSIBLE PARTY

The Vöhlinschloss University Center and its website are managed by Neu-Ulm University of Applied Sciences.

Neu-Ulm University of Applied Sciences
Wileystraße 1
89231 Neu-Ulm
Germany

Tel.: 0731/9762-0
E-Mail: info@hnu.de

Neu-Ulm University of Applied Sciences is a public corporation. It is legally represented by its president, Prof. Dr. Uta M. Feser.

 

CONTACT DETAILS OF THE DATA PROTECTION OFFICER

Data Protection Officer of Neu-Ulm University of Applied Sciences
Wileystraße 1
89231 Neu-Ulm
E-Mail: DSB@hnu.de

 

WHAT DO WE DO WITH YOUR DATA? (PURPOSES AND LEGAL BASIS OF PROCESSING)

 

Public Relations - Fulfillment of University Tasks

In accordance with our role as a university under Art. 2 para. 6 BayHSchG, Art. 4 para. 1 sentence 1 and 2 BayEGovG, we offer our services and administrative services as well as information for the public about our activities on our websites. The legal basis for the processing of your personal data for this purpose arises from Art. 6 para. 1 lit e and para. 3 GDPR, Art. 4 para. 1 BayDSG in conjunction with Art. 2 para. 6 BayHSchG.

 

Communication

If you wish to contact us, the website offers several options. You can contact us via mail, telephone, email, or fax (contact details of the contact persons are provided) to submit your inquiry. We use your data solely to respond to your request. If further processing of your data is necessary, we will obtain your consent. In this case, the processing of data is based on Art. 6 para. 1 lit. a GDPR.

Booking Requests

Booking requests can be made via a form on the website. The data is transmitted encrypted. In this respect, the processing of data is based on Art. 6 para. 1 lit. e, possibly b GDPR.

Events and Conferences

Registrations are made, depending on the event, via the websites of the organizers/universities. The Vöhlinschloss University Center processes your data for on-site event organization. Depending on the type of event, the processing of your data is based on Art. 6 para. 1 lit e and para. 3 GDPR, Art. 4 para. 1 BayDSG or Art. 27 BayDSG, or on your consent (Art. 6 para. 1 lit. a GDPR). For exhibitors, speakers, etc., the legal basis may arise from Art. 6 para. 1 lit. b GDPR.

Other Purposes

We use cookies, log files, statistics from social media providers, and the Matomo web analysis tool to create business statistics, conduct organizational investigations, check or maintain our web service, and ensure network and information security in accordance with Art. 6 para. 1 BayDSG, § 13 para. 7 TMG, Art. 11 para. 1 BayEGovG. Unless the processing purpose is affected, we anonymize or pseudonymize personal data.

 

ADDITIONAL DATA CATEGORIES AND PROCESSING

Administration and Editing

Functional and personal identifiers with access protection mechanisms are created for administration and editing, and changes made with these identifiers are logged.

Log Files

When you visit this or other websites, your internet browser transmits data to our web server. The following data is recorded during an active connection for communication between your internet browser and our web server:

  • Date and time of request
  • Name of the requested file
  • Page from which the file was requested
  • Access status (e.g., file transferred, file not found)
  • Web browser used and screen resolution, as well as the operating system used
  • Full IP address of the requesting computer
  • Transmitted data volume

Cookies

The basic functions of the website are usable without cookies.

Login Cookie

Cookies are assigned for logins. However, these cookies are only used during a browser session and are not kept for longer periods.

Photo Shoots

As part of press and public relations activities, photos are taken at events and appointments where guests may be recognizable. Such events are indicated by a sign. The legal basis for taking photographs of individuals is the authorization provision of Art. 4 para. 1 Bavarian Data Protection Act (BayDSG), and for corresponding image publications, the authorization provision of Art. 5 para. 1 sentence 1 No. 1 BayDSG. Neu-Ulm University of Applied Sciences weighs its interest in publishing for the purpose of public relations against the fundamental right of the depicted individuals to informational self-determination. If, in the discretion of the Neu-Ulm University of Applied Sciences, there is a legitimate and worthy interest in excluding publication, the corresponding individual photos will not be published. Objection to the capture and/or publication can be raised at any time.

 

RECIPIENTS OR CATEGORIES OF RECIPIENTS OF PERSONAL DATA

Our IT service providers may be recipients of your personal data within the framework of contracts for order processing concluded by us. However, to ensure the security of our data processing systems, we do not disclose our service providers.

If necessary, data will be transferred to the competent supervisory and auditing authorities to exercise their respective control rights.

 

DURATION OF STORAGE OF PERSONAL DATA

Data will only be stored for as long as required to fulfill tasks in compliance with legal retention periods (especially budgetary requirements).

If the processing of the data is based on your consent, we will delete your data no later than after the withdrawal of your consent, provided that there are no legal requirements to the contrary.

Administration and Editing

Personalized administration and editing accesses to our website will be deactivated after the respective employees leave or the tasks of the employees change.

Log Files

Log files are generally stored as personal data for a maximum of seven days.

 

RIGHTS OF THE DATA SUBJECT

Under the General Data Protection Regulation, you have the following rights:

  • If your personal data is processed, you have the right to obtain information about the data stored about you (Art. 15 GDPR).
  • If incorrect personal data is processed, you have the right to correction (Art. 16 GDPR).
  • If the legal requirements are met, you can demand the deletion or restriction of processing and object to processing (Art. 17, 18, and 21 GDPR).
  • If processing is based on your consent or on a contract for data processing and processing is carried out using automated methods, you may have the right to data portability (Art. 20 GDPR).

If you exercise your above-mentioned rights, the public authority will check whether the legal requirements for this are met.

You have the right to revoke your consent at any time with effect for the future if processing is based on your consent. Unless there are legal reasons to the contrary, deletion will be carried out without delay.

Furthermore, there is a right to lodge a complaint with the Bavarian Data Protection Authority.

Postfach 22 12 19
80502 München

Wagmüllerstraße 18
80538 München

Telefon    089 212672-0
Telefax 089 212672-50
poststelle@datenschutz-bayern.de

 

MISCELLANEOUS REGARDING OUR PRIVACY POLICY

We reserve the right to occasionally adjust this privacy policy to ensure that it always complies with current legal requirements or to implement changes to our services in the privacy policy, e.g., with the introduction of new services. For your subsequent visit, the new privacy policy will apply.

If additional information on data protection is required for individual processing, you will find this information deposited on the corresponding pages.

If you have any questions, you can also send an email to: info@hochschulschloss.de.